PA to Partners
£38,000 + bonus & excellent benefits
Central London | Hybrid
An established, globally recognised organisation within the commercial property sector is seeking an organised and proactive Personal Assistant to support four senior Partners. This is a great opportunity for an experienced PA who thrives in a fast-paced, professional environment and enjoys being at the centre of a busy, collaborative team.
Key Responsibilities
Diary & Meeting Management
- Proactively manage complex diaries for senior leaders.
- Coordinate internal and external meetings and presentations.
- Arrange meeting rooms and ensure all visitor details are communicated in advance.
- Organise client and agent lunches, dinners, seminars, and events.
Operational Support
- Format and prepare client-facing documents, presentations, and correspondence.
- Provide administrative support across multiple teams as required.
- Coordinate travel arrangements for team members.
- Manage inboxes, including oversight of additional inboxes during periods of leave.
- Maintain electronic filing and project documentation.
- Prepare agendas, support pitch document production, and assist with induction of new starters (IT, phones, desk setup, etc.).
- Support general office processes including scanning, photocopying, binding, and troubleshooting basic IT issues.
- Circulate regular team communications.
Financial Administration
- Fee forecasting and invoicing.
- Monitor project expenses and ensure they are captured accurately.
- Draft purchase orders and support monthly fee reconciliation.
- Submit expenses on behalf of the team.
Skills & Experience
- Proven experience as a PA or Team Assistant.
- Experience in financial administration, specifically invoicing.
- Strong proficiency across MS Office (Word, PowerPoint, Excel, Outlook, Teams).
- Ability to manage multiple priorities and deadlines with ease.
- Excellent attention to detail and accuracy.
- Proven experience supporting senior stakeholders in a fast-paced environment.
Personal Attributes
- Highly organised with exceptional time management.
- Proactive, adaptable, and able to anticipate needs before they arise.
- A confident communicator who works well under pressure.
- A collaborative team player who can also work independently.